Executive Assistant

Full Time Position

Dartmouth, NS

Who are YOU?

Reporting to the President, you are responsible for the smooth, efficient operation of the office. Executive Assistant will provide the President personalized administrative support in a well-organized and timely manner. We are looking for an extremely organized, results-driven assistant who excels in an entrepreneurial environment. You must be able to work under pressure at times and have the ability to exercise good judgment in a variety of situations and to maintain a realistic balance among multiple priorities.

Executive Assistant must be task oriented with strong written and verbal communication to streamline the Presidents workload by collecting, reviewing and summarizing timesheets and reports. You will ensure the smooth communication between the President and Sales/Admin staff and must have an EXCELLENT eye for detail, as the Executive Assistant will check and follow-up on paperwork, and missing/damaged products.

We are looking for a quick-learner with prior knowledge of rental software, POS systems and accounting programs as the Executive Assistant will enter orders and run a multitude of reports for the President. You need to be well organized and cost conscious as the Executive Assistant will handle a host of purchasing and shipping tasks, as well as purchasing and managing the office supplies.

You must be customer focused and a true team player, as the Executive Assistant you will take sales calls, communicate with clients and help event planners as directed by the President.

Who is Glow?

With an eye on growth and a commitment to serve our customers’ event related needs, Glow has evolved from a small sign business into a multi-division company with over 30 full-time employees. In business for 20 years, Glow has been an event industry leader throughout the Maritimes! Innovation and a dedicated workforce has been key in our continued growth and because of this, we are on the move again! Join us on our path to success as we move to our new home in Dartmouth this fall with a showroom, warehouse and head office conveniently situated under one roof at 461 Windmill Rd.

Glow is in the business of happiness! Smiling children as they take their first ‘bounce’ at their school spring fling, exhilarated co-workers racing through the Ultimate Challenge obstacle during their corporate team builder, and the astonished look on a brides’ face as she walks into the wedding reception of her dreams are the reactions we strive for at Glow!

Does this sound like a team you would like to collaborate with? Your resume and a dynamic cover letter will get you in the door! Your positive attitude, motivation and PERFORMANCE will get you into our awesome bonus program. Aside from getting to work with the coolest, most up-to-date products from inflatables to arcade games, decor furniture to mobile and permanent signs. Glow offers competitive wages and flexibility for breaks during our “off” season. Glow offers amazing opportunities to build your career! It could start here!

If you meet the above requirements and have relatable experience, we want YOU! To sum up, to be part of our dynamic team, we need you to have the following skills and attributes:

  • 10 years relatable experience (5 years as an Executive Assistant)
  • Post-Secondary education in related field
  • Exceptional verbal and written communication skills
  • Easily adapt to new computer programs
  • Excellent time-management and administrative skills
  • Attention to detail (especially with paperwork)
  • Must be able to multi-task
  • Flexible to tasks and responsibilities
  • Exceptional interpersonal skills
  • Hours are primarily Monday to Friday 9am – 5pm; however work hours are extended from May to September, and will include some evenings and/or weekends during peak season.

Based on criteria and ‘fit’, please click ‘Apply Now’ if this opportunity is for you! Please include an updated resume & cover letter and reference Executive Assistant in the email subject line. Please note due to the high volume of applicants, we will only contact qualified candidates.

Application deadline is June 19, 2017.


Does this job seem like it's for you? Fill out the form below to apply now or email staffdev@glowparties.ca!

Job Application

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